Project Coordinator RWC (F/H)
HBS
France
🗓️ Contract type : Fixed, 1 year
📍 Based in Boulogne (92), with Hybrid work setup
🇫🇷🇬🇧 This position requires English and French as professional language
➡️ How to apply ? To apply use "Apply via LinkedIn" – "Candidature Simplifiée"
What is HBS ?
You’ve probably watched a ⚽ football game at some point in your life. Well, if it was a World Cup match, it was likely filmed and produced by the HBS (Host Broadcast Services) team 🎥. We are involved in the production of the following events : FIFA World Cup 26™, FIFA Women’s World Cup 2027™, Men’s Rugby World Cup 2027 Australia…
🔥 For this Job you Must:
- Have strong organizational and multi-tasking abilities with experience in coordinating complex projects
- Be proficient with MS Office Pack (SharePoint, Word, PowerPoint, Excel…)
- Have basics in Project Management methodologies (education or past experience) and be willing to expand your expertise
Why join our PMO team? Be the Backbone of World-Class Rugby Broadcasts! 🏉 🌟
At HBS, our Project Management Office (PMO) is the central nervous system behind the flawless execution of major sporting events seen by millions worldwide. We're currently gearing up for the Rugby Women's World Cup 2025 in England and Rugby World Cup 2027 in Australia, and we need a sharp Project Coordinator to join our team. You'll be the crucial link ensuring all departments work in harmony, maintaining the high standards our demanding clients expect. Working directly with Project Managers and Directors, you'll help orchestrate the entire broadcast production from planning to execution. This isn't just any coordination role – you'll be part of the team that brings rugby's biggest moments to screens across the globe!
🤝 Your Responsibilities
Project Monitoring & HB Planning
- Assist in developing and maintaining project Host Broadcast planning
- Implement and coordinate Project Management methodologies, processes and tools across all departments with PMO support
- Provide expert guidance to departments on processes and tools usage
- Schedule and coordinate Project Reviews following HBS Project Management cycle
- Support Project Managers in tracking key deliverables and milestones
Client Relationship Support
- Coordinate and prepare professional client documentation to support the Project Manager
- Facilitate smooth information exchange between clients and HBS departments
- Help maintain our reputation for exceptional client service
Risk Management
- Maintain up-to-date project management tools and documentation
- Contribute valuable insights to Multi-Project Portfolio Reviews
- Flag potential issues before they become problems
Budget Management
- Support Project Manager with internal budget tracking and reporting
- Set up budget templates in coordination with finance and all departments
- Schedule and coordinate comprehensive budget reviews
Transversal Communication
- Design and implement efficient communication channels using available tools
- Maintain crystal-clear communication to keep all stakeholders informed
- Coordinate established project management processes between departments
- Facilitate cross-departmental collaboration within HBS
Documentation Excellence
- Maintain comprehensive project documentation from design to post-event
- Set up and organize relevant project workspaces using HBS Project Management procedures
- Ensure the "project bible" is always current and accessible
Is it really for me?
You'll thrive in this role if you have:
- Exceptional organizational skills with ability to prioritize effectively
- Strong communication abilities across all levels of the organization
- Proficiency with MS Office Pack (SharePoint, Word, PowerPoint, Excel…)
- Foundational knowledge of Project Management methodologies with eagerness to develop
- Experience in budget coordination and management
- Analytical mindset with ability to anticipate issues and provide solutions
- Willingness to travel internationally for extended periods when required
- Talent for collaborative work and creating efficient operational processes
- Ability to identify potential friction points before they emerge
🎥🏟⚽ Watch what we do in 4 videos